Privacy and Cookie Policy
Introduction
Spencer Riley is as committed to ensuring your privacy and confidentiality is protected as it is to advancing your career. Spencer Riley provides specialist executive search services for candidates and clients.
To ensure that your personal data remains secure we are regularly communicating our privacy policy and guidelines to all Spencer Riley employees, and we maintain privacy safeguards within the firm. We use personal data collected based on your consent and a legitimate interest in a responsible and secure way to provide our services, and in particular to present our clients with the best candidates as well as to present our candidates with the best career advancement opportunities.
For the purpose of the General Data Protection Regulation, the data controller is Spencer Riley Limited (company number 8840356), whose registered office is at Atlas House, 31 King Street, Leeds LS1 2HL.
Data Protection Officer
The contact details for our Data Protection Officer are as follows:
Scott Ellam
Managing Director
Scott.ellam@spencer-riley.com
+44 (0)113 416 6856
Atlas House, 31 King Street, Leeds, LS1 2HL
You can contact us in the following ways if you have any questions or concerns about personal data and privacy matters:
- contactus@spencer-riley.com
- +44 (0)113 416 6840
- Atlas House, 31 King Street, Leeds, LS1 5BD
Please include the words DATA PRIVACY REQUEST in the subject line of your email, or at the top of your letter.
The information we collect and how we use it.
Information you provide to Spencer Riley, such as information that you provide for the purpose of registering your company, discussing current or future career moves as a candidate and identifying current or futures needs of your organisation is collected and will often include your CV, contact details, professional experience, professional plans, personal circumstances that relate to your career and personal interests where you have openly shared them directly with us or on a public forum when they help to ensure our service can be improved for you (social media, career profiles or news articles). We also source information through recommendations, networking, social media and industry news articles in order to identify people who we have a legitimate interest in contacting, with a view to providing our services.
Based on the information shared, with a view to providing our general services and having established consent, we will share this information with our clients to match your requirements and to communicate with you on any matter relating to the conduct of your applications and the provision of the service in general.
We may also use this information to make you aware of current opportunities that suit your experience or career ambitions and contact you when we believe an opportunity may be relevant to you. Owing to the nature of our services and operating in and across different areas of the world, the information you provide may be for arranging interviews, meetings or general performance of our services and maybe transferred to countries outside the European Economic Area that do not have similar protections in place regarding your data and its use as set out in this policy. However, we have taken the steps outlined to try to improve the security of your information. By submitting your information, you consent to these transfers.
Your personal information may also, where necessary for us to perform our services, be shared with Spencer Riley affiliate companies and when necessary, in accordance with these terms, and applicable legal requirements with third party providers who perform services for Spencer Riley. In addition to the disclosures necessary for the purposes identified above, Spencer Riley may disclose your personal information to the extent required to do so by law, in connection with any legal proceedings, disputes or prospective legal proceedings, and in order to establish, exercise or defend its legal rights.
If this business is sold or integrated with another business your details may be disclosed to our advisers and any prospective purchasers and their advisers and will be passed on to the new owners of the business.
Information security
To prevent unauthorised access, maintain accuracy of data and ensure proper use of information, Spencer Riley has put in place appropriate physical, electronic and managerial security procedures to safeguard all information collected and stored.
Spencer Riley Executive Search will not process, use or transfer personal data in such a way that is not in line with that which is outlined in this Privacy Policy and we will use our best efforts to ensure that data is accurate, complete, current and reliable for its intended use. We also will use our best efforts to protect your information from loss, misuse, unauthorised access, disclosure, alteration, and destruction.
We constantly train our consultants on GDPR protection related matters and frequently review our policies and systems in place in order to make sure that we process personal data with the highest standards of professional care and legal compliance.
Transferring personal data outside of the UK and EU
If a candidate, who is located outside of the UK and EU, applies for a job vacancy we will need to provide them with some of our client’s data in relation to that role. This means that we sometimes must transfer client personal data to a third country.
If there is no adequacy decision in place for the country, we are transferring client data to, we will only transfer the personal data if:
- the transfer is necessary for the conclusion or performance of a contract between us (ie., we are contracted to find a suitable candidate for the role vacancy you have); or we have obtained your permission to transfer your personal data
How long do we keep hold of your information?
We will retain your personal information for as long as necessary to fulfil the purposes we collected for it and our obligations under other laws.
Retention periods:
Candidates
We will keep your personal data for as long as we have an active communication with you, and once this ceases, we will keep your personal data for 10 years before it is deleted from our systems/securely destroyed.
Clients
We keep client data for as long as we have an active communication with you, and once this ceases, we will keep your personal data for 10 years before it is deleted from our systems/securely destroyed.
Retention in case of claims
We may need to retain certain personal information to establish, bring or defend legal claims against us for 7 years after the date it is no longer needed by us for any of the purposes listed above in case we need the information to establish, defend or bring legal claims.
For California, Connecticut, Colorado, Utah and Virginia residents
As residents of the above states, you have the legal right to request that we ‘Do Not Sell or Share’ your personal information under the following Acts:
- California Privacy Rights Act (CPRA)
- Connecticut Data Privacy Act (CTDPA)
- Colorado Privacy Act (CPA)
- Utah Consumer Privacy Act (UCPA)
- Virginia Consumer Data Protection Act (VCDPA)
As part of our Executive Search services, Spencer Riley may share your personal information with our clients, and we receive payment for these services. Under the above Acts it may be suggested that it is a ‘sale’ of your personal information. If you do not want us to share your personal information with our clients, we will flag this in our database and we will not put you forward for any roles, unless you specifically tell us you would like to be considered.
If you wish to exercise this right, please contact us, including your name and email address. It may help us identify any records if you provide us with your current role and employer.
contactus@spencer-riley.com
+44 (0)113 416 6840
Atlas House, 31 King Street, Leeds, LS1 5BD
We may need to contact you to verify your request and will respond to your request in accordance with the above Acts.
Changes to our Privacy Policy
Spencer Riley reserves the right to modify or amend the Privacy Policy at any time and for any reason. If there are material changes to the Privacy Policy, we will post those changes here. Please revert back to this Privacy Policy from time to time to be informed. If you do not wish to continue using this website after reading the revised Privacy Policy, you will be given an opportunity to opt-out.
Nothing contained in this Privacy Policy is intended to create a contractual agreement or legal relationship between Spencer Riley and any user visiting the website or provide identifying information in any form.
Questions
If you have any questions about our website, privacy policy, or cookies use, please e-mail Spencer Riley Ltd at contactus@spencer-riley.com
Cookies Policy
The Spencer Riley website uses cookies to provide you with a personalised browsing experience. By continuing you acknowledge that you understand and accept our policy on cookies.
A “cookie” is a piece of data stored on your device in order to uniquely identify your browser or to store information or settings. When you use our website services, you may receive cookies from us. We use cookies in order to prepare statistics of users’ preferences and to help you navigate the web site. Our cookies cannot run programs or bring viruses to your computer.
Most browsers automatically accept cookies, but you can deactivate this function at any time and set your browser to notify you whenever a cookie is sent. To change your web browser settings for cookies, follow the instructions in the help section of your web browser. If you continue to browse our website without changing your web browser’s or device’s settings that control cookies, you agree to receive cookies when you use our services. However, switching off cookies may restrict your use of our website. You can find out more information about cookies at http://www.allaboutcookies.org.
We use four types of cookies on our services:
Essential cookies – These cookies enable you to use our services. These cookies are essential to enable you to browse our services and use certain features. Disabling them may prevent you from using certain parts of the services. These cookies also help keep our services safe and secure.
Preference cookies – These cookies store information such as your preferred country and language selection, login data and website preferences. Without these cookies, our services may not be able to remember certain choices you’ve previously made or personalize your browsing experience by providing you with relevant information. These cookies can also be used to recognize your device so that you do not have to provide the same information more than once.
Performance cookies – These cookies collect information about how you use our services such as which pages you visit regularly. These cookies are used to provide you with a high-quality experience by doing things such as tracking page load, site response times, and error messages. They are also used to gather feedback on customer satisfaction through surveys.
Content / advertising cookies – These cookies gather information about your use of our services so we may improve your experience and provide you with more relevant content and advertising. They remember that you’ve visited our services and help us understand usage of our services. [Some of these cookies are from third parties that collect information about users of our services in order to provide advertising (on our services and elsewhere) based on users’ online activities (so-called “interest-based advertising”) on our services and elsewhere online. The third parties involved in interest-based advertising collect internet browsing information (e.g., websites visited, time of visit) across different websites and over time, and they may use the information they collect on our services to provide you ads (from us and other companies) across the internet.]
